Key Responsibilities

• Provide comprehensive administrative and executive support to the senior executive.
• Manage complex calendars, appointments, meetings, and schedule coordination across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, itineraries, and visa-related requirements.
• Handle personal and business-related matters on behalf of the executive in a professional and efficient manner.
• Manage correspondence, emails, documents, presentations, and meeting materials.
• Act as a key liaison between the executive and internal or external stakeholders.
• Coordinate family, lifestyle, and personal arrangements as required while maintaining strict confidentiality.
• Monitor follow-up items and ensure timely execution of key action points.
• Support special projects and ad hoc assignments as delegated by the executive.
• Anticipate issues and proactively identify solutions to ensure smooth day-to-day operations.

Requirements

• Bachelor's degree or above preferred.
• 8 - 20 years of experience supporting senior executives, business leaders, entrepreneurs, or C-suite management.
• Demonstrated experience managing an executive's personal affairs in addition to business support responsibilities.
• Strong exposure to China and US travel coordination and complex schedule management.
• Familiarity with the U.S. business environment and culture is highly preferred.
• Possession of a valid U.S. visa is an advantage.
• Willingness and flexibility to travel as required.
• Excellent command of spoken and written English and Chinese (Mandarin).
• Fluent Cantonese is required.
• Proficient in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Exceptional organizational, multitasking, and time management skills.
• Able to remain composed and perform effectively under pressure.
• High level of integrity, discretion, and professionalism.

Personal Attributes

• Proactive and resourceful with a strong sense of ownership.
• Mature, dependable, and capable of handling sensitive situations with professionalism.
• Respectful, service-oriented, and attentive to detail.
• Strong interpersonal skills with the ability to build trust and maintain positive relationships.
• Able to work independently with minimal supervision.
• Flexible, adaptable, and willing to go the extra mile when required.

Benefits

• Competitive compensation package.
• Exposure to a dynamic international business environment.
• Opportunity to work closely with a senior executive in a highly trusted position.
• Regional and international travel opportunities.