• Supports business operations across Hong Kong, Australia and New Zealand
• Sydney, Australia, may travel to New Zealand and Hong Kong
• Commencement: Immediately

Role Overview

We are looking for a proactive bilingual Office Administrator & Secretary to primarily support our Sydney team, covering cross-regional daily operations. This position integrates procurement, office facility management and full-spectrum secretarial work to ensure seamless business running and deliver comprehensive executive support. Candidates with solid administration or HR working experience are highly preferred.

Core Responsibilities

• Conduct vendor sourcing, purchasing affairs and contract negotiation for procurement matters
• Coordinate office facility maintenance, daily supplies management and workplace safety arrangements
• Handle executive schedules, overseas travel arrangements (including New Zealand business trips), meeting preparations and official correspondence
• Provide end-to-end administrative support to senior management, including document sorting and work progress follow-up
• Assist in planning and implementing office relocation projects
• Act as cross-liaison between English and Chinese-speaking internal and external parties
• Optimize daily working procedures to boost overall operational efficiency

Job Requirements

• Possess no less than 2 years relevant working experience in procurement and office facility administration
• Bachelor’s degree in Business Administration, Management or related majors
• Fully fluent in spoken and written English and Mandarin
• Outstanding organisation skills, multi-tasking capability and interpersonal communication skills
• Able to travel to New Zealand for work assignments when needed
• Prior experience in office relocation projects is a definite advantage