• Higher diploma or above
• 3-month contract
• Good verbal and written English and Cantonese

Job Description:

The Administrative Officer in the Sales Promotion and Incentives Department is responsible for supporting the department through efficient management of administrative tasks. Key duties include supporting event logistics, managing industry award registrations, and overseeing inventory stock.

This role also involves managing payroll, coordinating with vendors, maintaining databases, and ensuring compliance with company policies. Strong organizational and communication skills are essential to facilitate smooth operations and contribute to the department’s success.

Position Responsibilities:

• Logistic Support for agency events: Assist in organizing agency events and recognition dinners, ensuring all logistics and details are managed efficiently to create memorable experiences for attendees.
• Administrative Coordination: Organize and oversee the administrative work and general office support within the department, ensuring smooth operations and efficient workflow.
• Industry Awards Management: Manage the registration process for various industry
awards, including LUA (Life Underwriters Association), GAMA (General Agents and
Managers Association), and IQA (International Quality Award), etc., ensuring all
submissions are accurate and timely.
• Payroll Management: Manage payment and deduction processes in payroll, ensuring accuracy and compliance with company policies and regulations.
• Communication Liaison: Act as a point of contact for internal and external communications related to sales promotions and incentives, ensuring clear and timely information flow.
• Database Management: Maintain and update databases related to sales promotions, incentive programs, and participant information, ensuring data accuracy and accessibility.
• Documentation and Record Keeping: Ensure all documentation related to sales promotions and incentives is accurately recorded and securely stored for future reference and auditing.
• Inventory stock management: Monitor and manage inventory levels of promotional materials, event supplies, and incentive items. Ensure timely replenishment, accurate record keeping and minimize wastage to support departmental activities.

Required Qualifications:
• Diploma or above with ideally 2-3 years of experience in administrative or office support roles. Fresh graduates may also be considered
• Good command of Cantonese and English; Mandarin is an advantage.
• Attention to detail and a commitment to accuracy
• Proficient in PC application such as MS Word, Excel, Powerpoint and Chinese word
processing
• Strong organizational and time-management skills, with the ability to prioritize tasks and work under tight deadlines
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization